JOIN THE EXECUTIVE BOARD

 

APPLICATIONS for THE 2021-2022 EXECUTIVE BOARD

now open!

 

Each position below will help enhance and develop professional and leadership skills in a business environment and provide valuable experiences that will positively impact your professional career. 

Our Executive Board consists of student-professionals with the desire to be part of something big. We all share ambitions to succeed, a positive mindset, and responsibility for our work and actions. Candidates must be prepared to attend all board meetings and help ensure that we remain a positive, open-minded, and ambitious group of student-professionals.

Applications are due on October 3rd by 8pm.

Elections will be held on October 7th from 4:00 – 6:00 PM.

APPLY

To apply for an Executive Board position, please download and fill out the application form below. Instructions for submitting and sending in the application are located within the document. Descriptions for the positions can be found below. For any questions, please contact the President, Nicolle Bustos at nicolle.bustos.265@my.csun.edu 

President

Description:

The President’s duties shall be to preside at all Association meetings; appoint all special committees; be an ex-officio member of all committees; be chairperson of the Executive committee; establish dates for nominations, elections, and transitional meetings; establish semester budget; be responsible for motivating officers; prepare a summary and analysis of duties at semester’s end

Availability:

  • Time Commitment: Approximately 15 hours a week
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must plan and attend Summer Retreat alongside the Executive Vice Presidents of Internal and External Affairs

Tasks:

  • Will call special meetings of the organization and obtain appropriate facilities for organization activities 
  • Will prepare and file any report required to AMA National, the Nazarian college, and/or the university
  • Will attend recognized campus-wide student organization meetings 
  • Will represent CSUN AMA at official functions 
  • Will maintain contact with organization advisors 
  • Will oversee the Vice President’s contact with and management of Departments and functional areas of VPs
  • Will remain fair and impartial during organization decision making processes
  • Will organize deadlines for each department’s duties
  • Will coordinate organization elections
  • Will plan the Western Regional Conference alongside other AMA chapters beginning in Summer
  • Will prepare the chapter plan and annual report which will be submitted to AMA National
Executive Vice President of Internal Affairs

Description:

The Executive Vice President of Internal Affairs/President Elect shall become President in the term following the academic year of election and/or when the Executive President steps down (or graduates) (with the approval of the academic advisor). He/she shall, in the event that the President is absent, decide between the Vice President of External affairs to fill in for the President, or if a vacancy occurs, until a new president is elected; assist in the coordination of events and programs’ facilitate communication within the Executive Committee; compile information for Chapter Plan in the Fall and Annual Report in the spring; update the Chapter’s constitution; and prepare a summary and analysis of duties at the semester’s end; perform any duties applicable to said office. The specific duties and responsibilities are as follows:

Availablility:

  • Time Commitment: Approximately 15 hours a week
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Will oversee and maintain communication with the following departments to ensure proper execution of duties: Advertising and Promotions, Finance, Memberships, Multimedia Relations, and Content Management
  • Will assume the duties of the President as needed
  • Will assist President in preparing E-Board and Member Meeting agenda
  • Will serve as an ex-officio member of standing committees
  • Will plan officer’s orientation and organizational retreats alongside the President
  • Will send out weekly updates through Slack to update the rest of the board of any upcoming events and weekly plans, alongside the Executive Vice President of External Affairs
  • Will assist in planning the Winter and Summer Retreats alongside the President and the Executive Vice President of External Affairs
  • Will prepare the chapter plan and annual report which will be submitted to AMA National alongside the Executive Vice Presidents
Executive Vice President of External Affairs

Description:

The Executive Vice President of Internal Affairs/President Elect shall become President in the term following the academic year of election and/or when the Executive President steps down (or graduates) (with the approval of the academic advisor). He/she shall, in the event that the President is absent, decide between the Vice President of External affairs to fill in for the President, or if a vacancy occurs, until a new president is elected; assist in the coordination of events and programs’ facilitate communication within the Executive Committee; compile information for Chapter Plan in the Fall and Annual Report in the spring; update the Chapter’s constitution; and prepare a summary and analysis of duties at the semester’s end; perform any duties applicable to said office. The specific duties and responsibilities are as follows:

Availability:

  • Time Commitment: Approximately 15 hours a week
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Will oversee and maintain communication with the following departments to ensure proper execution of duties: Careers and Placement, Communications, Outreach, Sponsorships, and Programs
  • Will assume the duties of the President as needed
  • Will assist President in preparing E-Board and Member Meeting agenda
  • Will serve as an ex-officio member of standing committees
  • Will remain fair and impartial during organizational decision making processes
  • Will coordinate organization elections with advisor
  • Will send out weekly updates through Slack to update the rest of the board of any upcoming events and weekly plans, alongside the Executive Vice President of Internal Affairs
  • Will plan and attend Summer Retreat alongside the President and the Executive Vice President of Internal Affairs
  • Will prepare the chapter plan and annual report which will be submitted to AMA National alongside the Executive Vice Presidents
Vice President of Advertisements & Promotions

Description:

The Vice President of Social Media and Promotions is primarily responsible for promoting the events and affairs of the collegiate chapter to the college, university, community, and AMA National.

Availability:

  • Time Commitment: Approximately 10 – 12 hours a week
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Create high effort graphics that will be shared on social media
    • Edit them to fit appropriate formats (one for Facebook, one for Instagram, one for LinkedIn, etc)
  • Edit and create assets with photoshop and illustrator
  • Work with other departments to coordinate graphics to their likings
  • Research appropriate Hashtags for each post that will go up for maximum engagement
  • Set up weekly posts
  • Research and stay up to date with the latest social media trends
  • Keep track of the #ads_promo_requests Slack channel to keep track of promotion requests from the team

Skills:

  • Canva Skills MUST be proficient or advanced
  • Basic Photoshop Skills
  • Some Adobe Illustrator skills preferred

Deliverables:

  • 2-3 samples of content you have created; you may also provide a portfolio of content
Content Manager

Description:

As a content manager, you will be leading the Content Management Department and you will be designating and managing posts on all of the club’s social media. This will include tasks from replying and interacting on behalf of the club on social media to managing and posting content from both Advertisement and Promotions and Multimedia Relations departments.

Availability:

  • Time Commitment: Approximately 10 – 12 hours a week
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Establish social media calendar
  • Coordinate posts
  • Copywriting descriptions and details for graphics
  • Post, interact, and reply to DMs on
    • Facebook
    • LinkedIn
    • Instagram
    • Youtube
  • Establish Due dates and assign work to Multimedia and Ads and Promo
    • Weekly Meetings with VPs of Ads and Promo and Multimedia
  • Coordinate with the board for “Social Media Takeovers”
  • Coordinate different Sub-Themes every Month
  • Gather Guest speaker Headshots and Bios, shorten and spell check them for graphics
  • Spell Check / Check for errors before posting
  • Market Research
    • Marketing Trends
    • External Opportunities (Internships, Scholarships, Professional Opportunities, and other similar opportunities)
    • LinkedIn Article
    • General marketing best practices
  • Maintain professionally-oriented pages
    • LinkedIn
    • Slack
    • IG

Skills:

  • Knowledge of Graphic Design (Canva, Photoshop, Illustrator) – STRONGLY PREFERRED 
  • Strong Written Communications 
  • Strong Verbal Communication Skills
  • Strong Management and Organizational Skills
  • Social Media Organizational Platform Knowledge
    • Hootsuite, Sprout Social, Later (Preferred)
  • Marketing Research
  • Strong Knowledge with Social Media platforms: Instagram, LinkedIn, Facebook, Youtube

Deliverables:

  • Provide a writing sample (e.g. Blog post, LinkedIn article, social media post description, etc).
  • Provide an example of social media
Vice President of Promotions

Description:

The Programs Department is primarily in charge of organizing socials, community service events, and logistics for occasional networking events. They will also be in charge of maintaining relationships with other chapters by inviting them to events. This department is also responsible for contacting professionals for monthly board bonding activities.

Availability:

  • Time Commitment: Approximately 10 hours per week (Subject to change)
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Organize and execute online socials and other virtual events
  • Maintain the financial budget given for a semester
  • Get all required forms submitted and completed before each event
  • Find professionals to host monthly board bonding meeting
  • Create relationships with other AMA chapters to invite them to events
  • Execute socials for Spring 2021
  • Plan community service events in Spring 2021

Skills:

  • Detail-oriented
  • Familiar with Google Suite (Drive, Docs, Forms, Sheets)
  • Strong written and verbal communication
Vice President of Sponsorships

Description:

Sponsorships Dept. is responsible for obtaining Corporate Sponsors and Food Sponsors (if meetings are in-person) for member meetings. This includes using our sponsorship packet and outreaching to businesses that we can partner and work with. He/she will report regularly to the Executive Vice President of External Affairs, and keep them updated on any events that take place. The specific duties and responsibilities are as follows:

Availability:

  • Time Commitment: Approximately 10 hours per week (Subject to change)
  • Must be available weekly on Thursday from 4-6 pm for board and member meetings (type of meeting alternates bi-weekly)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Planning fundraisers throughout the academic year 
  • Contacting and working with vendors and other organizations to host fundraisers
  • Networking and communicating with professionals/potential sponsors 
  • Practicing and delivering Sponsorship Package Pitch to potential sponsors
  • Maintain sponsorship database and research new potential sponsors to contact

Skills:

  • Google Suite (Gmail, Google Docs, Google Drive/Form/Sheets)
  • Professional Etiquette and Communication
  • Good Communication Skills – Email and Phone Calls
  • Sales Experience a plus 
  • Great people skills
Vice President of Membership

Description:

The Vice President of Membership shall provide an AMA student membership application to all potential student members. He/She shall check each application for accuracy, making sure all information requested is given and keep accurate membership records.

Availability:

  • Time Commitment: Approximately 10 hours a week
  • Must be available for Summer and Winter Retreat

Tasks:

  • Will be in charge of the check-in process for all events, including the Marketing Mash-Up 
  • Fill out and submit Bi-Monthly reports on time (should include member attendance)
  • Implement and maintain membership point system
  • Will create “Member of the Month” awards
  • Will complete and submit chapter plan and Annual Report by the assigned deadline
  • Be responsible for the items used for tabling (ensure the items are not broken or damaged) when in-person resumes
  • Be responsible for updating Matador AMA scrapbook, tabling materials, and display case when needed and in-person resumes

Skills:

  • Strong Written Communications 
  • Strong Verbal Communication Skills
  • Strong Management and Organizational Skills
Vice President of Finance (Treasurer)

Description:

The Vice President of Finance shall collect all collegiate chapter funds and deposit them in an account on behalf of the collegiate chapter of the AMA. They will be responsible for making all necessary expenditures when authorized by the President and faculty advisor, keeping financial records, and submitting a written financial report to the collegiate chapter at the last regular board meeting of each semester.

Availability:

  • Time Commitment: Approximately 10 hours a week
  • Must be available for Summer and Winter Retreat

Tasks:

  • Will prepare a semester and annual budget as outlined by the AMA National Chapter Plan guidelines 
  • Will complete and submit chapter plan and annual report by the assigned deadline
  • Fill out and submit Bi-Monthly reports on time
  • Will be familiar with accounting procedures and policies 
  • Will be knowledgeable about COBAE’s Leader in Alliance (LIA) guideline for financial decisions affecting Nazarian College clubs and organizations 
  • Will advise Members and Executive Board on financial matters (i.e. ticket selling procedures) 
  • Will work with Sponsorship and Programs Dpts. to organize fundraiser events

Skills:

  • Basic Math
  • Spreadsheet familiarity 
  • Organized and strong Attention to Detail
Vice President of Multi-Media Productions

Description:

The Vice President of Multi-Media Productions will coordinate all photos and create/develop videos for AMA’s social media platforms, website, and other media outlets. He/She will also serve as a photographer for general meetings, fundraisers, community events, and firm/agency tours.

Availability:

  • Time Commitment: Approximate 10 hours a week
  • Must be available for Summer and Winter Retreat

Tasks:

  • Will be responsible for providing/renting video camera, photo camera, and sound equipment
  • Will be in charge of taking the Matador AMA group, departmental, and individual pictures
  • Will announce photo/video disclaimer before photographing and/or videoing an event or meeting
  • Will take photos of Guest Speakers and/or AMA events
  • Will shoot and direct videos of Guest Speakers and/or AMA events
  • Will color correct photos and fix audio for videos
  • Communicate with Social Media and Promotions department for any relevant footage and/or images
  • Will edit videos for AMA and upload on Matador AMA YouTube account
  • Will upload Matador AMA videos and photos to a designated location determined by President, Vice President, and advisor

Required Skills:

  • Basic knowledge of Photography/Videography
  • Photo and video editing skills such as Adobe Creative Cloud or Final Cut Pro X
  • Familiar with social media platforms such as Instagram, YouTube, and LinkedIn
  • Ability to work both independently and collaboratively in a fast-paced environment

Preferred Skills:

  • Tech-savvy
  • Familiar with Google Drive and myCSUNbox
  • Ability to attend AMA fundraisers/social events/firm tours to get video footage

Deliverables:

  • Provide 2-3 samples of video content you have created, or you may provide a portfolio of content
Vice President of Communications

Description:

The Vice President of Communications shall keep records, except financial, handle written correspondence, perform such other related duties as the President delegates, and prepare the minutes of each board meeting which will be submitted to the officers for approval in advance of the next board meetings. They will report directly to the Executive Vice President of Internal Affairs.

Availability:

  • Time Commitment: Approximately 10 hours a week
  • Must be available for Summer and Winter Retreat

Tasks:

  • Create and send out weekly newsletters to our subscriber list
  • Responsible for the Matador AMA email account; emails should be responded to or directed to the correct department within 48 hours 
  • Will be in charge of managing and updating MatadorAMA.com (post articles, update positions, update our event calendar, post event pictures, etc.)
  • Work with other departments to acquire proper content for the website
  • Update and manage the calendar events for the public (on the website)
  • Will be responsible for recording meeting minutes during every executive board meeting
  • Upload meeting minutes to Canvas within 48 hours, and notify the executive board when posted (Email to Internal VP and CC President and External VP)

Required Skills:

  • WordPress
  • Strong writing & grammar
  • Some design knowledge
  • Attention to detail

Preferred Skills:

  • Mail Chimp
  • Adobe Creative Cloud
  • Google Drive
Vice President of Outreach

Description:

The Vice President of Outreach is in charge of keeping track of AMA National information/events/activities and maintaining contact with CSUN AMA alumni and AMA Los Angeles. He/she is also in charge of maintaining the alumni database and overseeing the AMA mentorship programs. He/she will report directly to the Executive Vice President of External Affairs and keep them updated on any events which will be taking place.

Availability:

  • Time Commitment: Approximately 10 hours a week (Subject to change on event weeks)
  • Must be available for Summer and Winter Retreat

Tasks:

  • Oversee CSUN AMA Professional and Peer-to-Peer mentorship program (This program will include AMA alumni, CSUN alumni, and others)
  • Recruit alumni to attend specific events (Mash-Up, career panels, networking events)
  • Collect and distribute information about AMA National
  • Inform the executive board of upcoming due dates, paperwork, events, scholarships, etc. provided by AMA Nationals
  • Be the liason between CSUN AMA and AMA LA
  • Maintain contact with an executive board member of AMA LA

Skills:

  • Strong LinkedIn knowledge
  • Professional Etiquette
  • Strong verbal and written communication
  • Google Suite – Especially, Gmail, Docs, Forms, and Sheets
  • Detail-oriented
  • A passion for building and growing relationships
Vice President of Careers and Placement

Description:

The Vice President of Careers and Placement shall seek out and keep records of the current jobs and internships available to the members. He/She will communicate these opportunities as well as any other job/career-related activities to the members. This Vice President will report regularly to the Executive Vice President of External Affairs and keep them updated on any events which take place.

Availability:

  • Time Commitment: Approximately 10 hours a week
  • Must be available for Summer and Winter Retreat

Tasks:

  • Ensure a list of members attending events put on by Careers and Placements; will be given to the membership department
  • Send internship opportunities to the Communication department for inclusion in the newsletter. 
  • Contact professionals to attend events such are Marketing week and Marketing Mash-Up
  • Seek professionals that will lead workshops for AMA Members to help build a resume, interview, and other skills

Skills:

  • Professional Etiquette
  • Strong verbal and written communication
  • Google Suite – Especially, Gmail, Docs, Forms, and Sheets
  • Detail-oriented
  • Some LinkedIn knowledge
  • A passion for building and growing relationships

QUESTIONS?